The protection of your privacy is important to us. With this privacy policy we would like to inform you comprehensively about how we process your personal data.

I. Name and address of the controller
The controller in accordance with the EU General Data Protection Regulation (“GDPR”) and other national data protection laws of the Member States and other data protection provisions is:

Heinrich Heine University Düsseldorf
Universitätsstraße 1
40225 Düsseldorf
Tel. +49 211 81-11118
Website: www.hhu.de

For privacy-related questions concerning the website dusip.de please refer to:

Center for Intellectual Property/Zentrum für Gewerblichen Rechtsschutz
Universitätsstr. 1
T: +49 (0)211 81-11321
F: +49 (0)211 81-11741
E: dusip@hhu.de

II. Name and address of the Data Protection Officer
The Data Protection Officer of the controller is:

Dr. Ursula Hilgers
Universitätsstr. 1
Geb. 16.11 Raum 01.88
40225 Düsseldorf
T: +49 (0)211 81-13060
E: hilgers @ hhu.de
W: www.hhu.de

III. General information on data processing
In principal, we only process our users’ personal data when it is necessary to do so in order to provide a functioning website and for our content and services. We collect all the data directly from you. The data will not be passed on to third parties.

1. Data processing when visiting the website
When you visit our pages, the system automatically processes the following data:

a) Data on the use of the Internet pages provided (e.g. browser used, operating system used, refferer URL, time of server inquiry, contents called up, duration of use, etc.);
b) Your IP address; and
c) other technical data comparable with the above.

The processing and temporary storage of this data is technically necessary in order to display the website correctly. The legal basis for this temporary storage is our predominant legitimate interest in the presentation of the website in the meaning of Art. 6(1)(f) GDPR. You may object to this processing in accordance with Art. 21(1)(1) GDPR for reasons arising from your particular situation. The data will be deleted when storage is no longer necessary for the processing purposes or if you object to the processing. This is the case when the respective browser session is terminated.

2. processing when contacting
On our website you can interact with us via a contact form. If you make use of this option, we process the following data, which you enter into the input mask and send to us:

a) Your name,
b) Your e-mail address,
c) Content of the message.
At the time the message is sent, the following data is also processed:
d) IP address of the user,
e) date and time of registration.

The processing of the data is necessary for you to contact us. The legal basis for this processing is your consent within the meaning of Art. 6(1)(a) GDPR, which we will obtain from you prior to sending the message. The data will be deleted when storage is no longer required for processing purposes or if you withdraw your consent. You can withdraw your consent at any time and without giving reasons to us (Art. 7(3) GDPR). We will then no longer process the data based on this consent in the future. However, the processing that has taken place until the withdrawal of the consent remains lawful.

3. subscription to the newsletter
To subscribe to our newsletter you can use a subscription form which you can access on this website. If you register for the newsletter, we process the following data:
a) E-mail address;
b) IP address.
The processing of the data is necessary in order to register you for the newsletter and to send you e-mails about new articles.
The legal basis for the processing of this data is your consent in accordance with Art. 6(1)(a) GDPR. The data will be deleted when storage is no longer required for processing purposes or if you withdraw your consent. You can withdraw your consent at any time and without giving reasons to us (Art. 7(3) GDPR). You can withdraw your subscription to our newsletter at any time by clicking on the “Unsubscribe” link in the footer of each newsletter e-mail or by sending us an e-mail to info@gewrs.de. We will then no longer carry out the data processing that was based on this consent in the future. However, the processing that has taken place until the withdrawal of the consent remains lawful.

4. Cookie Policy
This website uses technically necessary cookies. These cookies process your IP address as well as information on the operating system, browser, language setting and the like and are deleted at the end of the browser session up to two weeks after it has been set.

4.1 What are Cookies?
A cookie is a small file that is transferred from the website’s host server during the use of a website and stored on the user’s device (desktop computer, laptop, tablet, smartphone, other Internet-enabled devices) by the browser used. Cookies are used to store information about the user and to be able to retrieve this information when the website is visited again.

4.2 What are technically necessary cookies?
Technically required cookies are essential for the functioning of our website and allow you to navigate our website and use its functions. Without these cookies, certain services that are necessary for the full use of our website cannot be provided. Our pages only set technically required cookies, for example to display the website correctly or to enable you to access password-protected areas. Processing is therefore based on our legitimate interests in the sense of Art. 6(1)(f) GDPR.

IV. RIGHT OF OBJECTION ACCORDING TO ART. 21 GDPR
PURSUANT TO ART. 21(1) GDPR, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME, FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION, TO THE PROCESSING OF YOUR PERSONAL DATA, IF SUCH PROCESSING IS CARRIED OUT FOR THE PURPOSE OF OUR LEGITIMATE INTERESTS. FURTHER PROCESSING OF YOUR PERSONAL DATA WILL THEN NO LONGER BE CARRIED OUT UNLESS WE CAN PROVE THAT THERE ARE COMPELLING REASONS FOR PROCESSING WHICH ARE WORTHY OF PROTECTION AND WHICH OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS, OR UNLESS THE PROCESSING SERVES TO ASSERT, EXERCISE OR DEFEND LEGAL CLAIMS.
YOU MAY INFORMALLY OBJECT BY E-MAIL, TELEPHONE OR MAIL, ADDRESSED TO:
CENTER FOR INTELLECTUAL PROPERTY/ZENTRUM FÜR GEWERBLICHEN RECHTSSCHUTZ
UNIVERSITÄTSSTR. 1
40225 DÜSSELDORF
TEL. +49 (0)211 81-11321
FAX. +49 (0)211 81-11741
E-MAIL: INFO@GEWRS.DE

V. Rights of the data subject
If your personal data is processed, you are the data subject in accordance with the GDPR and you have the following rights vis-à-vis the controller:

1. Right of access
You can request confirmation from the controller of whether we process personal data concerning you. If such processing is carried out, you can request details of the following information from the controller:
1. the purposes for which the personal data is processed
2. the categories of personal data which are processed
3. the recipients or categories of recipients to whom personal data concerning you has been or will be disclosed
4. the planned length of storage of the personal data concerning you or, if it is not possible to provide specific details of this, the criteria for determining the storage period
5. the existence of a right to the rectification or deletion of the personal data concerning you, a right to restrict the processing by the controller or a right to object to such processing
6. the existence of a right of appeal to a supervisory authority
7. all available information on the origin of the data, if the personal data is not obtained from the data subject;
8. the existence of automated decision-making, including profiling, in accordance with Art. 22 (1) and (4) GDPR and, – in these cases at least, – meaningful information on the logic involved as well as the significance and the envisaged consequences of such processing for the data subject.
You have the right to request information on whether personal data concerning you will be transferred to a third country or to an international organisation. In this regard, you can request information on the appropriate safeguards in accordance with Art. 46 GDPR related to transfer.

2. Right to rectification
You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must carry out the rectification immediately.

3. Right to restriction of processing
Under the following circumstances, you can request the processing of personal data concerning you to be restricted:
1. for a period enabling the controller to verify the accuracy of the personal data, if you are contesting the accuracy of the personal data concerning you
2. when the processing is unlawful and you oppose the erasure of the personal data and request the restriction of use of the personal data instead
3. when the controller no longer needs the personal data for processing purposes, but you need it to establish, exercise or defend your legal rights, or
4. when you have objected to the processing in accordance with Art. 21 (1) GDPR and verification of whether the controller’s legitimate grounds override your grounds is still pending.
Where the processing of personal data concerning you has been restricted, this data may, – with the exception of storage, – only be processed with your consent or to establish, exercise or defend legal claims or to protect the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State. Where processing has been restricted under the aforementioned conditions, you will be informed by the controller before the restriction is lifted.

4. Right to erasure
a) Duty to erase
You can ask the controller to erase personal data concerning you immediately and the controller is obliged to erase this data immediately where one of the following grounds applies:
1. The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
2. You withdraw your consent on which the processing is based in accordance with Art. 6 (1) (a) or Art. 9 (2) (a) and there are no other legal grounds for the processing.
3. You submit an objection to the processing in accordance with Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you submit an objection to the processing in accordance with Art. 21 (2) GDPR.
4. The personal data concerning you was processed unlawfully.
5. The erasure of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of a Member State to which the controller is subject.
6. The personal data concerning you was collected in relation to information society services offered in accordance with Art. 8 (1) GDPR.

b) Disclosing information to third parties
If the controller has made personal data concerning you public and is obliged to erase it in accordance with Art. 17 (1) GDPR, it shall take reasonable steps, taking into account available technology and implementation costs, including technical measures, for the data processing to inform controllers processing the personal data that you, the data subject, have requested the erasure of all links to this personal data or of copies or replications of this personal data.

c) Derogations
The right to erasure is not granted if the processing is necessary
1. to exercise the right of freedom of expression and information;
2. to fulfil a legal obligation which requires processing in accordance with the law of the Union or the Member States to which the controller is subject or to perform a task that is carried out in the public interest or in the exercise of official authority vested in the controller;
3. for reasons in the public interest in the area of public health in accordance with Art. 9 (2) (h) and (i) and Art. 9 (3) GDPR;
4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 (1) GDPR, if the right provided in (a) is likely to render impossible or seriously impair the achievement of the objectives of this processing, or
5. to establish, exercise or defend legal claims.

5. Right to information
If you have asserted the right to rectification, erasure or restriction of processing vis-à-vis the controller, the controller is obliged to inform all recipients to whom the personal data
concerning you was disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or would involve a disproportionate effort.
You have the right vis-à-vis the controller to information on these recipients.

6. Right to data portability
You have the right to receive personal data concerning you which you have provided to the controller in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, if
1. the processing is based on consent in accordance with Art. 6 (1) (a) GDPR or Art. 9 (2) (a) GDPR or on a contract in accordance with Art. 6 (1) (b) GDPR and
2. the processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another controller, where this is technically feasible. The freedom and rights of others may not be adversely affected by this.
The right to data portability does not apply for the processing of personal data that is necessary to perform a task that is carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right of objection
You have the right, for reasons of your own particular situation, to object at any time to the processing of personal data concerning you that is performed in accordance with Art. 6 (1) (e) or (f) GDPR; this also applies to any profiling based on these provisions.
The controller will no longer process the personal data concerning you, unless it can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights and freedoms, or the processing facilitates the establishment, exercise or defence of legal claims.
Where personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purposes of such advertising; this also applies to profiling insofar as it is associated with such direct advertising.
If you object to the processing for direct advertising purposes, the personal data concerning you will no longer be processed for these purposes.
Notwithstanding – Directive 2002/58/EC, – you are also entitled in the context of the use of information society services to exercise your right of objection by means of automated procedures for which technical specifications are used.

8. Right to withdraw declaration of consent under data protection law
You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent will not affect the lawfulness of processing carried out based on the consent prior to withdrawal.

9. Automated individual decision-making, including profiling
You have the right not to be subject to a decision based solely on automated processing, – including profiling, – which has legal effects for you or similar significant adverse effects for you. This does not apply if the decision
1. is necessary for the conclusion or performance of a contract between you and the controller,
2. is permissible under the law of the Union or the Member States to which the controller is subject, and this law provides adequate measures to safeguard your rights and freedoms and your legitimate interests, or
3. is made with your express consent.
However, these decisions may not be based on special categories of personal data in accordance with Art. 9 (1) GDPR, unless Art. 9 (2) (a) or (g) applies and suitable steps to protect rights and freedoms and your legitimate interests have been taken.
In the cases stated in (1) and (3), the controller will take suitable steps to safeguard rights and freedoms and your legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express your own point of view and to contest
the decision.

10. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, your place of work or the place of the alleged infringement, if you believe that the processing of the personal data concerning you infringes the GDPR.
The supervisory authority with which the complaint was lodged will inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy in accordance with Art. 78 GDPR.

VI. Closing remarks
We do not plan to transfer your data to third countries outside the European Union and the European Economic Area.
We do not use automated decision making, especially in the form of profiling (Art. 22 GDPR).

Last modified: 21 December 2020